Keep everyone on the same artwork version.

A small change deserves a clear record.

AI-generated explanatory illustrations show concepts, not actual company facilities, employees or completed client work. Technical drawings and production specifications must come from the responsible supplier or converter.

Name files consistently.

Use a stable job identifier with the product, size or variant and a revision. An example is JOB-104_Tea-250g_EN_R03. Agree the naming convention with the team and avoid relying on labels such as final-final.

Illustration: Two revisions of printed flexible packaging artwork being compared beside a packet. — Records
Identify the approved version
Give each revision a clear identity. Record the approved filename and date to help distinguish current artwork from superseded copies.

Record what changed.

Keep a short log of the revision, requested change, requester and approval. Distinguish a text correction from a format or colour change so the relevant technical checks can be repeated.

Illustration: Marked and clean blue potato-chip packet proofs beside a filled glossy pack. — Review
Make corrections specific
Mark the exact location and describe each change. After revision, review the new proof and record a fresh approval where required.
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Protect the approved master.

Store the approved release separately from working files and earlier concepts. Make obsolete versions clearly identifiable. The file sent to tooling or printing should match the recorded approval.

Illustration: Hands passing a job folder and clear sleeve containing glossy packet proofs. — Handoff
Package the release files
Hand over the agreed files, named revision and supporting references together. Identify who receives the release and what they should do next.
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Illustration: One green spice-packet artwork proof handed over while other project folders remain closed. — File sharing
Share the relevant project files
Agree the receiving route before sharing confidential artwork. Send the relevant project files and access instructions without including unrelated information.
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Notify affected stages.

A revision may affect proofs, separations, cylinders, plates or printing already scheduled. Review the consequences before release and record the replacement version and authorisation.